DocBase Salesfiles
for Automotive Retail

Faster. Smarter. More cost-effective.

OrionIQ
Fast and smart document processing
Discover now →
De Jonckheere Group

DocBase Verkoopdossiers helpt autodealers en automotive retailorganisaties met slimme documentverwerking, digitale ondertekening en centraal dossierbeheer.

Delayed and fragmented data.

That is not what we want.

Data is available, but becomes accessible too late
Documents are collected first
Only then are they scanned and stored in bulk
Value disappears into PDFs

From sale to after delivery.

One file. That makes sense.

The solution for digital files in automotive sales!
Many dealers have already chosen DocBase.

Automation can be simple.

Let OrionIQ do the work.

Fast and intelligent document processing for car dealers!
Many dealers have already chosen DocBase.

Practice tells the story.

You only see it

once you understand it.

There are plenty of examples.

By working digitally as one organization, we maintain complete control.
14 sales files processed in just 15 minutes, including all metadata.
Permanent availability of all files and documents.
We save 4 hours of administration per sales file.

More tools, more advantages.

That is what it is all about.

SIGN
SIGN

From test drive to legally valid digital signature.

SIGN makes it possible to legally sign purchase agreements, lease contracts and financing documents digitally — fully integrated into the sales process and automatically stored in the correct file.

  • Faster deal handling
  • Remote signing
  • Full tracking of the signing process
  • Automatic archiving in the correct sales file
  • Less paper and lower costs
OrionIQ
OrionIQ

Fast and smart document processing for car dealers.

OrionIQ reads documents, extracts relevant data and links everything directly to the correct sales file. Manual administrative work disappears from the process, creating more time for customer contact.

  • Automatic recognition of document types
  • Automatic metadata extraction
  • Verification module for improved recognition
  • Ability to train new documents
X-FORMS
X-FORMS

Create documents quickly in your own corporate style.

X-FORMS helps employees create documents quickly and consistently, fully in the correct layout and built from fixed text blocks and existing data. This saves time and prevents differences in quality.

  • Documents according to the applicable corporate style
  • Time savings through fixed text blocks
  • Automatic registration in DocBase
  • Greater efficiency through data reuse
Record Management
Record Management

Remove data you are not allowed to keep.

With DocBase, documents and personal data are brought together in one central information environment, while employees continue working in their existing applications. DocBase connects to your current systems and ensures Record Management is handled centrally.

  • Automatic retention periods
  • Controlled deletion of personal data
  • Central control over documents across multiple systems
  • Complete audit trail of deletions and changes
  • Support for GDPR and compliance requirements
  • Prevents sensitive privacy data from circulating unnecessarily

If you do not choose, nothing changes.

Choose the plan that fits your business.

DocBase
SaaS-platform

Extend with tools:

OrionIQ
Xforms
Sign

Questions are meant to be asked.

As long as the answer is correct.

DocBase Sales Files is a digital file solution for car dealers and automotive retail organizations. It brings sales documents, customer data, statuses, checks and archiving together in one central sales file.

DocBase Sales Files is designed for dealer groups and automotive retail organizations that want to process sales files faster, more completely and with better control.

A digital sales file can contain purchase agreements, trade-in documents, lease and financing documents, test-drive forms, identity checks, delivery documents, warranty information and other sales-related documents.

OrionIQ reads documents, recognizes document types, extracts relevant metadata and links documents to the correct sales file. This reduces manual sorting, checking and registration.

Yes. SIGN enables legally valid digital signing of purchase agreements, lease contracts and financing documents, after which the signed document is stored in the correct sales file.

DocBase shows which documents are available, which statuses are open and which items are still missing. Sales, administration and management gain better control over incomplete files and follow-up.

Yes. DocBase is suitable for organizations with multiple locations, brands or teams. Authorizations, file structures and workflows can be configured around the way the dealer organization works.

Yes. Record Management supports automatic retention periods, controlled deletion of personal data and an audit trail of changes and deletions.

The implementation time depends on the chosen setup, number of locations, workflows and integrations. A focused start is possible for standard sales files, after which the solution can grow with the organization.

DocBase Sales Files supports document processing, file management, digital signing, document validation, metadata extraction, archiving and audit trails within automotive retail processes. This gives sales, administration and management more control over complete and up-to-date sales files.

Digital file management is especially valuable for car dealerships, dealer groups, leasing companies and automotive retail organisations that want to process sales documents faster, improve control and make information centrally available across multiple locations or teams.

A digital sales file mainly delivers time savings, better control, less manual work, less paper processing and faster availability of information.

Collaboration works better.

Let us get acquainted.