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We now process thousands of sales files per month for our customers. They are automatically updated during the ordering process. That saves a lot of time. The transformation to data-driven working is made very easy this way.
Customer case: Dusseldorp Automotive
At Dusseldorp Automotive, we have the sales administration pretty much on track, but thinking about how to digitize processes even better never stops!
“In 2018, we integrated DocBase with our own systems. With 12 branches throughout the country, about 15,000 sales files are processed per year. The data is sent to our Data Warehouse, which prepares the file for DocBase and updates it immediately. This is a two-way street. Our Datawarehouse also extracts sales files, trade-ins, leases, warranty conditions, damage history and customer information from DocBase to create work processes.”
Raoul Zeevenhooven, Manager at Dusseldorp Automotive
DocBase Sales Files: Waste less time, sell more
Digitizing and automating sales files with DocBase is the solution!
In today’s automotive retail environment, the number of non-productive hours is staggeringly high. Sales reps and office teams spend a lot of time collecting, processing, and re-entering documents. This leads to inefficiencies, delays, and unnecessary costs.
The core of the problem?
- Sales documents are distributed across multiple systems and applications.
- Manual processing causes errors, double entry and loss of time.
- Instead of working digitally, documents are first printed, manually completed and then scanned again.
Step 1: Digitize sales files
Before automation is possible, sales files must be managed uniformly digitally. DocBase centralizes all documents in one complete digital file, making information immediately available to the entire team. This means:
- No more loose papers or double entry.
- All sales documents directly in the right place.
- Always insight into missing documents.
Step 2: Automate processes
With all documents in one place, DocBase uses smart business rules and automatic notifications to streamline processes:
- Stakeholders are proactively informed about missing documents.
- No more wasting time searching and entering manually.
- Instant security for sales and management.
The benefits of DocBase Sales Files
The sales process is transformed from manual and time-consuming to streamlined and automated.
- Wasting less time to search and manual input.
- Work more efficiently with automatic notifications and smart workflows
- Lower costs by minimizing non-productive hours.
- Better customer experience because sales processes run smoother and faster.
- More focus on sales, less on administration.
Do you choose ‘ready-to-use’ or ‘configurable’?
Not everyone wants a customer-specific solution, but rather a readu-to-use solution that can be used immediately. We are happy to inform you about the right choice. See the following overview for the most important characteristics/differences:
| Ready-to-use | Configurable | |
|---|---|---|
| Sales documents | x | x |
| Customer management | x | x |
| Inventory management | x | x |
| Overview of cars sold | x | x |
| Notes | x | x |
| Search functions | x | x |
| Export to Excel (selections) | x | x |
| Templates (e.g. sales contract) | x | x |
| Digital signature (100x incl.) | x | x |
| Completeness checklist | x | x |
| Customer specific processes | x | |
| Automatic controls | x | |
| API connection possible (DMS) | x |
Discover how easy it is to manage your sales files digitally with our ready-to-use SaaS solution!
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“The value of DocBase? That we spend no less than 4 hours less time per car sale on sales file administration. With more than 2,000 cars sold per year, you are talking about enormous cost savings on an annual basis!”
Mark van der Veeken, Teamleider sales support at Smeets Autogroep
DocBase's vision, mission and core values
Would you like to know more about the added value of DocBase?
If you ask a car dealer what the best thing about his profession is, you will hear things like: “Working with customers. Knowing all the ins and outs of a car and then conveying them well in a sales conversation. Gaining trust by being transparent and sincere. Conclude a nice service contract when selling or leasing.”
What you never hear is: “Just arrange the whole paperwork in so many different systems.”
DocBase helps with the digitization and automation of document flows. “Think of quotations, valuations, financing, RDW registrations and/or deregistrations, calculations.
For an exploratory meeting, you can immediately make an appointment in my agenda or send me an e-mail.
